Operating within the rapidly evolving cyber intelligence industry, Intel 471 must efficiently manage extensive legal tasks despite operating with a lean and globally dispersed team. Led by Intel 471’s General Counsel, Douglas Sayranian, the legal department sought solutions to streamline and enhance critical contract review processes to better support the company's agile operations.
Searching for the right AI solution
With a clear goal to decrease turnaround times and boost productivity on routine legal tasks, Intel 471 began evaluating AI-driven legal workflow solutions. A key requirement was finding a secure, accurate, and intuitive tool capable of integrating seamlessly into existing workflows. Other AI solutions tested by the GC frequently utilized outdated, publicly sourced data, yielding subpar results that failed to meet modern legal standards.
Upon evaluating Ivo, the Intel 471 legal team quickly identified its superior accuracy, advanced functionality, and ease of integration, prompting incorporation into everyday operations.
Integrating Ivo: ease, precision, and exceptional support
Intel 471 immediately realized substantial benefits from Ivo's native integration with Microsoft Word. Particularly impactful were its powerful redlining features and intuitive interface. This seamless integration allowed the legal department to adopt the solution effortlessly, significantly reducing onboarding time and accelerating widespread adoption.
Notable advantages included:
1. Effortless integration:
Embedded directly into Microsoft Word, Ivo required minimal adjustment to existing workflows, eliminating the need to learn new platforms.
2. Enhanced drafting quality:
Ivo consistently delivered clear, modern, and relevant legal language, aligning closely with contemporary legal drafting standards and significantly improving document consistency.
3. Increased security assurance:
Ivo met Intel 471's stringent data security standards, providing confidence that sensitive, confidential and privileged information remained protected throughout the review and drafting processes.
Intel 471’s GC also praised Ivo's exceptional customer support, highlighting personalized interactions and responsive assistance that fostered trust and confidence. Furthermore, Ivo's proactive incorporation of feedback and continuous product enhancements ensured it remained highly relevant and beneficial.
Quantifiable results and wider impact
The adoption of Ivo at Intel 471 has produced significant measurable outcomes, including:
1. Substantial time savings:
Reduced review times by ~50% for standard NDAs and approximately ~20% for customer contract turnaround, significantly improving productivity and responsiveness.
2. Improved internal communications:
The concise summaries generated by Ivo streamlined internal communications, facilitating quicker decision-making and better cross-departmental alignment.
3. Strategic value enhancement:
Freed from routine tasks, the legal team increased its focus on strategic guidance and higher-value contributions to the organization.
Future outlook and expansion plans
Encouraged by initial success, Intel 471 intends to extend Ivo's capabilities to other contractual areas, including vendor software agreements, marketing contracts, and advertising terms. The GC emphasizes that the genuine value of Ivo lies in its capacity to shift legal professionals' focus from routine tasks to more strategic initiatives.
"The incremental gains in efficiency are invaluable. The real advantage is how much more the legal team can accomplish when we're freed from tedious tasks, allowing us to drive meaningful business outcomes."
Recommendations for prospective users
Intel 471 recommends that organizations adopting Ivo clearly define their objectives and evaluation criteria upfront and secure buy-in from the entire team. When AI solutions like Ivo are thoughtfully integrated, teams can work faster, smarter, and more strategically—making tools like these essential for legal teams to keep pace today.
